First 2011 Budget Workshop

The First 2011 Budget Workshop was held October 27th, 2010 at the Lindley Town Hall, 637 US 15, PO Box 62
Lindley, New York 14858.
Official Minutes held at Town Clerk’s Office

Town Board Members Present:
Richard Biggio – Town Supervisor
Lloyd DeMun, II - Councilman
Gerry Simcoe – Councilman
Paul Mortzheim – Councilman

Absent:
Paul Stermer – Councilman

Attached: Attendance list

• Meeting was called to order by Richard Biggio at @ 7:05pm.
• Pledge to the flag completed.

Announcements:
1. Will do an Executive Session regarding Union Negotiations.
2. Need to address the JCAP grant request, as the deadline is this week

Budget Review:
Kathy Biggio reworked some of the numbers and proceeded to review adjustments with Town Board.

Board agreed to $35600 for the Fire Department.

Discussion about Justice’s requested increase: requesting $11,140 for personal services. Gross revenues for last two months are $14 and $10 thousand. State then takes 75% of that. Paul Mortzheim commented that he does not feel municipal court should be breaking $13 thousand. Tracy commented that the number of tickets are not decreasing. Tracy explained she is using her personal cell phone for calls, which now costs $200/month. She is also buying stamps out of pocket and she has not claimed mileage for the last 2 months. Richard indicated this is what the Contingency Fund is for.

Discussion moved to the report Tracy provides to the Town Board, monthly, and that it has no relevance to her or the Board. The report she gets back from the State and gives to Richard Biggio provides the numbers needed, in part, for an audit. Discussion about what Tracy is required, by the State, to provide for audits. Discussion about how the Board cannot track finances relative to tickets, because tickets are confidential. Richard Biggio commented that the fight regarding insufficient reports is with Albany. Gerry Simcoe commented that the State should come in and do an audit of the Justice’s books because the Board can’t do a proper audit job with the paperwork the State says is sufficient.

Fran Tempel suggested covering confidential info and copying these reports for the Board. Tracy indicated this would be considerable work within the 4 hours a week she works.

Ron Mosher asked if all Judges were working in the dark like this. Further discussion about what the Board should do regarding Justice audits. Richard Biggio stated a resolution will be worded in such a way that the Board does not have any liability, since the Board has no way of knowing what money is really being brought in. Paul Mortzheim indicated he would not participate in Justice audits because there is insufficient material provided in order to complete one. Tracy suggested having the audit educator come in and help teach the Board how to do Justice Audits.

Paul M. expressed appreciation for the time Tracy took to explain the process.

Richard B. commended Tracy and Kim for a tremendous job done in the past year with grants and increasing the professional image of the Board Room. Recommended leaving the requested increase and see where things look in a year. Paul M. reminded the Board that once the salary is increased, it can’t be decreased in a term. Discussion about how to predict future revenues for the Justice department. Breakdown of personal services - $6600 for Justice, $3640 for the Court Clerk, $900 for the Bailiff. Tracy reiterated her cell phone cost, on call status, and compared her salary to the Town Clerk’s salary. Tracy was reminded that she is not responsible for the cost of her phone, her on call status, and clarified that the Town Clerk makes about $7.00 an hour. Richard B. re-stated the work and professional image that Tracy’s efforts lend to the town. Decision was made by the Board unanimously to go ahead with the requested amount. Richard reminded the Board that this doesn’t finalize anything but gives the Board a place to start.

JCAP grant: - $80 for duress buttons for additional offices…. $400 a year for the whole building after the first year. Total amount applied for - $4766. JCAP would cover all duress buttons, a safe, and 2 court seals. Alarm install would be covered by the JCAP grant. Paul M. made the motion to approve the JCAP grant, Lloyd D. seconded. Roll – all present agreed.
Motion Carried.

Enter executive session at 8:20 pm. Return to regular meeting at 9:07 pm.

2011 Budget discussion:
Current numbers on budget indicate a 9.63% tax rate increase, or a 6.84% actual tax increase, if taking no money out of savings. Discussion about how much money might be left after the year end expenses are paid, and how much needs to come out of savings. Shoot for 3-5% increase with a rationale, review the numbers and come together next week and discuss. Next meeting Wednesday, November 3rd, 2010 at 7:00 pm.

Public Comments:
Fran Tempel - can the Town Board Agenda be put on the blog the day before the meeting? Richard will try to do this.

Lloyd D. made the motion to adjourn the meeting. Paul M. seconded. Roll – all present agreed.
Motion Carried.


Respectfully submitted,
Megan Thistle
Lindley Town Clerk

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