Audit/Old Business Meeting November 17th

The Lindley Town Audit Workshop and Old Business Meeting was held on November 17th, 2010 at the Lindley Town Hall, 637 US 15, PO Box 62 Lindley, New York 14858
Official Copy held at the Town Clerk’s Office

Present:
Richard Biggio – Town Supervisor
Gerry Simcoe – Deputy Town Supervisor
Lloyd DeMunn, II – Councilman
Paul Mortzheim – Councilman
Paul Stermer – Councilman

Attachments:
Attendance list

Meeting called to order at 7:05pm
Pledge to Flag completed.

Announcements:
• The Board needs to finish the 2011 budget
• The Board will hold an executive session regarding union negotiations.
• Richard Biggio received a package from Steuben County Industrial Development Agency and this will hopefully bring some revenue to the Town.
• Kathy is working with Unifirst regarding uniforms, the contract, and price changes. Also expects a credit for the money charged for an employee currently off duty. Should also be a credit for charges on uniforms for rentals, and no charge for replacements.
• Steuben County Office of Risk Management contract will be signed today.
• Will need to review the last bill sent by Rudy Jakubick for mowing. The contracted amount has already been paid to him and this current bill has no date on it. Kathy will contact him.
• Paul Mortzheim indicated he has Suit-Kote information and the cost/mi of cold paving.

Budget:
Paul M. commented that the reason he voted against the budget at the last meeting was because there were numerous negative comments from the public regarding the cost of the Court. The second reason was the bulk numbers for the highway fund, without an action plan or accountability.

Discussion about putting a plan in place for the town roads in the future, with acknowledgment that elected officials are solely in charge of their funds. Richard B indicated that a future mailing to residents would be helpful to provide town with information, and include a highway plan. The highway plan would require engineering that would give information and direction. Continued discussion that the Highway Superintendent wouldn’t have to follow the plan.

Paul Stermer indicated that his reasons for voting against the budget included the discrepancy between line items for Personal Services between the Town Clerk and Municipal Court line items. Paul S. stated that including the Court Clerk and the Bailiff on the Personal Services line item was wrong and they should go in the Contractual. Gerry Simcoe commented that either the Town Clerk’s or the Municipal Court’s Personal Services line items were wrong and needed clarification. Paul S. stated that the other reason he voted against the budget was that there was no accounting for use of funds, citing an example of a recent bill for $18,000 for ground stone, with no indication of how much, and no way of telling at this point. Discussion of this example and that once the budget is passed there is no control of how an elected official spends the money.

Re-addressed the issue of dust control and the perception by town residents that the Board took money away. Funding was halved and Highway Superintendent was asked that dust control be done only at residences that needed it. Discussion of entitlement vs. service of the town. Paul M. hoping for some structure this year and in the future to address roads.

Dick Pierce asked why the Board can’t tell elected officials what to do. Board clarified that once the budget is passed, elected officials have the control over how they spend their items. Dale A. Salisbury asked if elected officials can be forced to come to the Board for more money. Discussion about controlling elected officials through line items and that this is a double-edged sword.

Discussion about what was proper procedure in recording Personal Services in Town Clerk and Municipal Court services. Question about which was right, do all personnel go on Personal Services line or only elected official, with other staff listed within Contractual item? Page 17 listing of Elected Officials will reflect only the Justice’s Salary under Municipal Court. Tax Collector item will be removed from Page 17 as that is not an elected position.

Paul M. commented that giving the Justice $6600 is giving a raise. Commented that the he didn’t hear the public wanted that and it should not be above last year’s salary. Dick Pierce commented that he remembers the increase being to help out with the backlog. If he was coming in, and interested in the job and he saw the salary at 11140 he would take that as the salary for the judge. After discussion of hourly rate for 2009 Court Clerk and then 2010 Justice stipend, and review of the notes from 2009 budget process, it was determined that the 2010 salary for the Justice was $6200. After further discussion about the history of the position’s pay rate (jump from $5733 to $6200 in 2010), and the public comments raised during the public hearing on November 10th regarding the Justice’s salary being too high, Gerry Simcoe made the motion that the Justice’s salary will remain at $6200 for 2011. Paul Mortzheim seconded. Roll – all present agreed.
Motion Carried

8:00 pm – Executive Session for Union Negotiations.
8:10 pm – Return to regular session after re-scheduling for December 1st at 7:00 pm

Board discussed the $3640 for Court Clerk and $900 for Bailiff - should they go into Contractual rather than the Personal Services line so it is clear to the public what the Justice makes, and also so the Board can see year to year what the salaries are for each staff for comparison. Kathy Biggio – Finance Director, will call the state to see what needs to be done for the line item A1110.1 Municipal Court line item. Discussion about Town Clerk Personal Services: should the Deputy Town Clerk also show up on the Town Clerk Personal Services line item and which documentation is correct? Discussion about whether the Court Clerk and Bailiff are hourly or salaried, and will that determine location of items. Discussion about being salaried or hourly, and connection with worker’s comp. Richard B. will discuss further with Kathy.

Discussion about concerns with Highway Budget and coming up with a plan. Too late for this year to come up with a plan. Richard B. stated that the problem cannot be solved other than raise the fund reserve, and then designate those funds for capital projects. Then money can then be spent only on capital projects.

CHIPS money is likely to decrease and disappear completely.

Paul M. made a motion that the 2011 Budget pass at a 5.11% tax increase and as amended, with corrections made to Page 17, and if possible adjust line items for the Municipal Court. Lloyd D. seconded.
Roll – Richard Biggio: Yes, Paul Stermer: No, Gerry Simcoe: Yes, Paul Mortzheim: No, Lloyd D.: Yes.
2011 Budget Adopted


Dick Pierce asked about Assessors providing a report regarding real property loss or gain. Richard B. stated that the net loss on the Finance Director’s budget summary was 6% for 2010. Actual total loss for the highway project is a lot more.

Dale A. Salisbury asked if a new Highway Superintendent was expected. Richard B. mentioned that there is an interest within the community to change the position from elected to appointed, and this is a long process. This has been tried a couple times in the past and failed. But will start the process according to the wishes of the public in May 2011.

Richard B. mentioned that the Ammon Titus chair has been refinished and will be brought over to the Town Hall soon. Will need to do something about the concrete base it’s on.

Audits:
Town Clerk’s financials for July, August, September, and October 2010 were completed.

Motion to adjourn the meeting made by Paul Mortzheim, seconded by Gerry Simcoe, roll – all agreed, meeting adjourned.


Respectfully submitted,
Megan Thistle
Lindley Town Clerk

Planning Meeting November 15th

The regular meeting of the Lindley Town Planning Board was called to order by Co-Chairman, Earl Titus at 7:05 pm. Members present included Pat Simcoe, Pat Clark, Fran Woodring and CEO, David Fuller. Three visitors were also present.

Minutes of the October meeting were read. A Motion to accept the Minutes as read was made by Pat Clark; seconded by Pat Simcoe and unanimously passed.

Further discussion on the Comprehensive Plan is postponed until Mary returns at the next meeting. Pat S. suggested Dave's Conditional Use Application Check List be placed on the agenda for the next meeting of the Planning Board.

Visitor comments: Dick Pierce asked if Lindley is covered for windmills? Earl noted it was discussed briefly at a previous meeting but also a study had been done which determined Lindley was not a candidate for windmills. Kitty asked if specifications could change and shouldn't Lindley be one step ahead and be prepared? Pat C. said the Town could see some privately owned windmills. Earl said Town should check further into the windmill possibilities.

Fran W. requested a copy of Dave's check list.

Kitty noted the opening of the Lawrenceville-Lindley bridge is at 1 pm, November 18, Thursday.

A Motion to adjourn was made by Fran Woodring; seconded by Pat S. and passed unanimously at
7:20 pm.

Respectfully submitted,
Janice Oberlander
Recording Clerk

Public Hearing - 2011 Budget

The 2011 Budget Public Hearing was held November 10th, 2010 at the Lindley Town Hall, 637 US 15, PO Box 62
Lindley, New York 14858.
Official Minutes held at Town Clerk’s Office

Town Board Members Present:
Gerry Simcoe – Deputy Town Supervisor
Lloyd DeMun, II - Councilman
Paul Mortzheim – Councilman
Paul Stermer – Councilman

Absent:
Richard Biggio – Town Supervisor

Attached:
Attendance list

• Meeting was called to order by Gerry Simcoe @ 7:05pm.
• Pledge to the flag completed.
• Reports were received from Town Clerk, Justice, Historian, Supervisor, and Highway Superintendent.
• Minutes of the September Board Meeting were accepted as read. The reading of the other meeting minutes were waived.

Announcements:
1. Gerry S. announced that Richard Biggio was away due to illness.
2. Gerry S. announced that a resolution was needed to adopt Sawyer Rd. as part of the Lindley Town roads per a request by the NYS DOT for their inventory. Paul Mortzheim made the motion to include Sawyer Road as previously included. Paul Stermer seconded. Roll – all present agreed.
Motion Carried
3. The bridge on Cty Hwy 115 into Lawrenceville will open with a ribbon cutting ceremony on November 18th.

Budget Review:
Gerry S. indicated that the budget for General Fund is $255,701 with the amount to be raised by taxes being $170,401. Budget for Highway is $551,880 with the amount to be raised by taxes being $434,380. Proceeded to review line by line items.
Jeffery Swan asked why a Bailiff was needed for the court. Gerry S. indicated that one time per month there were criminal cases. On these occasions, sometimes family members/friends arrive that can require the presence of a bailiff to subdue high emotions. Jeffery Swan indicated there are two justices in Cooper and no bailiff. Jeffery asked why a panic button was needed. Paul Mortzheim indicated that a panic button in all the offices supports everyone, and Gerry S. indicated that there was only one court session per month that the bailiff was present, so a panic button would assist on the other court dates.
Dick Pierce stated that the Town did away with a constable and stated that according to Town Law couldn’t the constable serve as the bailiff? Gerry S. indicated this would most likely cost more than the $900 a year for a bailiff.
Jeffery Swan indicated that the constable costs were paid by whoever had him serve the papers.
Kitty Pierce asked if the bailiff lived within the town of Lindley. Gerry S. indicated he would find out.
Jeffery Swan asked why the Justice salary went up by so much? Without the Finance Director present the Board had to estimate it went up about $200-$800. Gerry S. said he could find out how much it went up. Jeffery indicated that Lindley’s budget for the court is the highest, followed by Addison. Jeffrey S. read salaries for surrounding towns compared to Lindley. Gerry S. commented that Lindley has Rte 15 traffic tickets. Kitty P. asked how much was for the Court Clerk and Mary Lentzen asked how much money the Justice was bringing in to the town. Paul M. indicated the Board was having difficulty getting a fully disclosed amount given the confidentiality of the court finances, back money from the previous term, and no track record. Paul M. indicated that as of yet, the court was not working on a steady stream number.
Jeffery Swan asked why a Court Clerk was needed. Gerry S. indicated there was a large backlog from the previous term. Gerry S. indicated that the mailbox is now full of new tickets as well. Jeffery Swan expressed his opinion that it doesn’t seem like the Town is getting it’s money’s worth, and that other towns don’t spend as much.
Gerry S. indicated that it’s possible tickets could increase when the truck scales station up the highway gets put in. That may be in 2015. Paul M. indicated the town is getting more money over the cost of the court. It’s estimated that the town gets approximately 23 - 30% of the cost of the tickets, overall.
Jeffrey Swan stated it was his opinion that the Justice was wanting another raise and this shouldn’t happen. The other towns pay less.
Pam Clarkson Smith commented that the Justice was wanting higher pay because she has to work 24/7 and that the justice knew that coming into the job. Paul S. indicated that all justices are 24/7. Pam S. stated that the Justice knew what the job paid when she took the position. Gerry S. indicated that next time there will be a track record to go by. Kitty Pierce asked about the salary being set for a term or a year? Gerry S. and Paul M. indicated that it would be set for that year but could go down for the next year, but not below the amount it was upon election. Salary when elected was approximately $5600 or 5800. Justice received a raise the first year based on workload and backlog. Kitty P. commented she was with Jeffery Swan and indicated the Justice pay was too high compared to other towns.
Continued on to other line items:
Jeffrey commented that the Finance Director salary was high compared to other towns. Indicated that Supervisor always did it. Board explained that the town of Lindley has had a separate person the last few years and the pay is low.
Pam Clarkson Smith commented on the difference between the raise for the Town Clerk vs. the Justice, who was getting several hundred. No comments. Pam S. asked if the Justice was at the Town Hall one night per week. This was confirmed. Pam S. added that she worked for minimum wage for years and saw it as a community service. Paul M. commented that the Town Clerk won’t take a raise even though the Board tries to give her one. Kitty Pierce added that the Town Clerk works 24/7 too. Board agreed.
Discussion of Legal Services and current fee-for-service system as compared to past.
Dog control discussion is slightly cheaper by contracting with Chemung Co. SPCA. Dog licensing will be done now out of Town Clerk’s office. NYS is dropping their involvement. Previous Dog Control Officer now lives in Campbell and works swing shifts. Chemung Co. SPCA is available to accept 24/7 and will accept sick animals as well.
Dick Pierce asked about Dust Control funding. Gerry S. indicated this would be discussed later in the meeting. Jeffery asked if it was returned to the budget, like it was taken out before. Board as a group commented that this had never been removed.
Regarding the Library funding, Jeffery stated he was glad to see one town stood up. Linda Swan stated that it is a necessary service to the communities, the staff is small, the Supervisor is not the highest paid in the state, and that she has actually saved money since in the position through energy savings and endowments. The Library serves the whole Southeast Steuben County area. Cost per family is about $2-$5.

Regarding the numbers for State Retirement: - Kitty Pierce asked who that is for. Gerry S. stated that this covers Dick Johnson. Paul M. clarified that no one from the past is on it.

Fran Tempel expressed that it is worth stating, regarding concern about the Court, that they are bringing in $22,000, so it’s a wash.

Paul M. indicated that this number was the Board's expectation, since the Justice legally can’t give an expected revenue amount. Paul M. stated, based on the overall state numbers, $22,000 is what the Board has agreed upon for expected revenue.

Regarding Highway expenses – Paul M. stated that road oil is in the Contractual line item and is not broken down between oil, salt, and so forth. Use is at the discretion of the Highway Superintendent. Paul Stermer commented that after the Board determines the amounts in the budget, the Board has no control over how it’s spent. Paul M. clarified that the Board is always trying to save money and in the past observed that oil for dust control was being placed where it was not needed. Therefore the amount needed was cut back. Paul M. indicated that his understanding was that it seemed the community thought the Board took away funding for road oil. This did not happen.

Frank Hall indicated it seemed there was a feud going on between Highway Superintendent and the Board. Board disagreed. Gerry S. stated that the line item that includes dust oil is up to $50,000. Paul M. stated that the Highway Superintendent is elected and the Board cannot control what he does. Paul M. indicated he had heard from community members that the Highway Superintendent has said that if he couldn’t oil everyone’s driveway he wasn’t doing anyone’s. Discussion about dust control, saving money, and the decision being the Highway Superintendent’s.
Dick Pierce commented that Paul M. had come a long way from “it was your decision to live there.”
Dick Pierce asked about whether or not Dick Johnson would run for re-election next year. This was not in writing at this time. Dick Pierce asked what the salary would be for the next person. Gerry S. said a notice would be put in for the position when needed. Dick P. raised the issue about a new person coming in getting paid the same as a veteran worker. Paul M. indicated that the Board would do a comparative analysis of roads and so forth and what the current standard rate is. Dick Pierce commented that it seemed the Board was putting itself in a box by not talking about the roads until May 2011 as regards appointing or electing a new highway superintendent.
Paul reviewed the Boards’ qualifications as relates to road conditions (truckers, businessmen, contractors) and the expressed his opinion that the Board is qualified to help set the salary.
CHIPS discussion regarding expected decrease of funds starting next year. Amount is not known at this time but is expected to decrease.
Jeffrey Swan asked if Dick Johnson knows what he’s budgeted for the year and does he show the Board what’s left? Does the Board get the money back? Paul M. indicated there’s often $38-40,000 left that is returned to the budget.
Jeffrey Swan asked about Town savings. Current reserves expected will be $293,600 for Highway Fund, and $198,500 for General Fund. There is also a restricted “Equipment” fund of $100,000 for highway equipment only. Town is only allowed by law to save a certain amount above tax rate. Gerry S. said there might be some in the Cemetery for Fairview, perhaps $3-4000 but legalities are still being worked out.

Total expected increase of the Town is 5.61%, with some funding from Town savings helping to drop it ($23,000 from savings). The County chargebacks will then be added to that.

Jeffrey Swan commented his observance of tax breaks for businesses coming into other towns. Should the town of Lindley do a similar thing? Gerry S. thought there was some hope with the new access roads for higher-end homes. Jeff S. thought the gas drilling might increase the cost of buying. Discussion about when this might happen in NY. Possibly 6 months to a year.

Megan Thistle, Town Clerk, asked for clarification about where in the line items should salary and contractuals be placed. Examples were her own line items, with her deputy town clerk’s salary, and the justice/court clerk/bailiff line items. For consistency, legality, and the salary page for elected officials, where and what should the line items reflect? Discussion and Board opinion was that salaries be broken down between elected official’s salary and other personnel salaries. These should be on separate lines in order to not be misleading to the community. Paul M. stated that technically the bailiff and court clerk salaries could be cancelled, but not the Justice’s. Megan T. asked if the $11,140 total would still be paid to the Court, even if work load decreased. Paul S. expressed his opinion that the Justice may be placing all personnel on one line item so that the Board could not cancel the bailiff or the court clerk. Paul M. commented that the Justice’s request might be to cover the cell phone expenses she’s experienced and that both that and the other personnel expenses should go on the contractual line. This wouldn’t change the total amount for the court. Gerry S. said the line item issue could be corrected.
Jeff S. expressed confusion that the Town isn’t able to see some of the court books. Board clarified that many tickets were youthful offenders and therefore confidential. Paul M. commented that years ago, the board would see who had a ticket and how much was paid on it. Now it’s a lot different and the Board is still required to do an audit. The Board has determined that any audit the Board does has no validity because there’s nothing to that the Board can see to compare receipts or deposits. Lloyd commented that the Justice is setting up a meeting between the Board members and a NYS auditor to learn how to do Justice audits.
Jeff S. asked if the Town had been approached by the same outfit that appraised Caton. Paul M. indicated that 4 years ago they looked at it. It would have cost $75,000 because of the impact all the highway and Hawbaker changes were having and so the results would have been useless. And if the Town doesn’t keep up to date on it the Town would have had to do it again at the cost to the Town.
Budget motion wording was discussed. Need Kathy to review Line Items for A1110.1 and what should be included in there, and also correct page 17 to reflect accurate Elected Official’s salary.

Paul Mortzheim made the motion to adopt the 2011 budget with those stipulations that do not impact the financials. Seconded by Lloyd DeMun. Roll – Lloyd DeMun – Yes; Paul Mortzheim – No; Paul Stermer – No; Gerry Simcoe – Yes.
Motion Failed


Fran Tempel asked what the next step would be. Gerry S. stated the Board would have to make a decision next meeting, Wednesday the 17th, with the Budget due the 19th. This will be a public meeting but not a public hearing. The Board will need to work out the differences and make a vote.

Bills:
Bills were reviewed and approved with exceptions noted on the certification pages. Paul Stermer made the motion to pay the bills. Seconded by Paul Mortzheim. Roll – all present agreed.

Lloyd D. asked Paul S. and Paul M. why they voted against the budget motion and both expressed their concerns with the Highway budget and accountability. General discussion of Highway expenses ensued.

Motion to adjourn the meeting made by Lloyd D. Seconded by Paul Stermer. Meeting adjourned at 10:00pm

Respectfully submitted,


Megan Thistle
Lindley Town Clerk

2011 Budget Workshop #2

The Second 2011 Budget Workshop was held November 3rd, 2010
at the Lindley Town Hall, 637 US 15, PO Box 62
Lindley, New York 14858.
Official Minutes held at Town Clerk’s Office

Town Board Members Present:
Richard Biggio – Town Supervisor
Lloyd DeMun, II - Councilman
Gerry Simcoe – Councilman
Paul Mortzheim – Councilman

Absent:
Paul Stermer – Councilman

Attached:
Attendance list
Asphalt Concrete Comparisons for Steuben County

• Meeting was called to order by Richard Biggio at @ 7:05pm.
• Pledge to the flag completed.

Budget Review:
Richard Biggio provided a handout of Asphalt Concrete Comparisons for Steuben County to begin discussing the financial requirements of paving Lindley roads. Discussion about maintainance, starting with the proper substrate/base, alternative (Fog Seals, Chips, oil and stone). Discussion about the use of CHIPS funds and how in the next years the $100,000 will be decreased by an unknown amount. Further discussion included use of the free Cornell Local Roads program to provide a matrix of road composition in Lindley.

Ron Mosher raised the issue of the condition of North Branch Clendenning. Commented that much information is available for free, like the count of traffic on the road. In 2004, road use was 604 cars on average, daily.

Discussion about how to start saving money earmarked for possible paving in the future and whether Lindley has the right equipment and training.

Discussion moved to community growth and how the geography, absence of feedback from a recent survey, and Comprehensive Plan outcomes inhibit growth.

Review of the revised draft of the budget continued. Discussion about the Reserves (Emergency Funds) and should these Reserve balances be raised in anticipation of upcoming years’ hardships. New Reserve for General Fund to increase to $190,000 by resolution at next meeting. Highway Fund Reserve could be raised to $275,000.

Unanimous decision of Board Members present to take $8500 from General Fund and $17,500 from Highway Fund to limit tax increase to approximately 5% for the 2011 budget.

Board entered an Executive Session at 9:05pm. Board returned to Regular Session at 9:30pm.

Gerry Simcoe made the motion to adjourn. Lloyd DeMun seconded. Roll – all agreed. Meeting adjourned.

Respectfully submitted,
Megan Thistle
Lindley Town Clerk

Lindley Town Clerk's Office Closed for Veteran's Day

The Town Clerk's Office is Closed on Thursday, November 11th for Veteran's Day.

Public Hearing on Proposed 2011 Budget Wednesday, November 10th at 7:00 pm

TOWN OF LINDLEY
Notice of Public Hearing on the
Preliminary Budget of the Town of Lindley
For the Year 2011


NOTICE IS HEREBY GIVEN that the preliminary budget of the Town of Lindley for the fiscal year beginning January 1, 2011, including general town funds, highway funds, and fire protection district funds, has been completed and filed in the office of the Town Clerk of the Town of Lindley, 637 US 15 PO Box 62, Lindley, NY 14858, where it is available for inspection by any interested person during office hours Monday, Tuesday and Wednesday from 9 am to 1 pm and Thursday from 2 pm to 6 pm.

The Town Board of the Town of Lindley shall hold a public hearing on said preliminary budget on Wednesday, November 10th at 7:00 pm, showing such changes, alterations and revisions as shall have been made therein by the Town Board of Lindley. At such hearing, any person may be heard in favor of or against the preliminary budget as compiled, or for or against any item or items therein contained.

The following are the proposed year salaries of certain Town Officers of the Town of Lindley:

Town Supervisor: $5100
Councilmembers(4): $4800
Highway Superintendent: $37,000
Justice/Clerk/Bailiff: $6600/$3640/$900
Director of Finance: $6750
Town Clerk: $7200
Tax Collector: $1836
Assessor(Chair): $3200
Assessors (2): $4752

First 2011 Budget Workshop

The First 2011 Budget Workshop was held October 27th, 2010 at the Lindley Town Hall, 637 US 15, PO Box 62
Lindley, New York 14858.
Official Minutes held at Town Clerk’s Office

Town Board Members Present:
Richard Biggio – Town Supervisor
Lloyd DeMun, II - Councilman
Gerry Simcoe – Councilman
Paul Mortzheim – Councilman

Absent:
Paul Stermer – Councilman

Attached: Attendance list

• Meeting was called to order by Richard Biggio at @ 7:05pm.
• Pledge to the flag completed.

Announcements:
1. Will do an Executive Session regarding Union Negotiations.
2. Need to address the JCAP grant request, as the deadline is this week

Budget Review:
Kathy Biggio reworked some of the numbers and proceeded to review adjustments with Town Board.

Board agreed to $35600 for the Fire Department.

Discussion about Justice’s requested increase: requesting $11,140 for personal services. Gross revenues for last two months are $14 and $10 thousand. State then takes 75% of that. Paul Mortzheim commented that he does not feel municipal court should be breaking $13 thousand. Tracy commented that the number of tickets are not decreasing. Tracy explained she is using her personal cell phone for calls, which now costs $200/month. She is also buying stamps out of pocket and she has not claimed mileage for the last 2 months. Richard indicated this is what the Contingency Fund is for.

Discussion moved to the report Tracy provides to the Town Board, monthly, and that it has no relevance to her or the Board. The report she gets back from the State and gives to Richard Biggio provides the numbers needed, in part, for an audit. Discussion about what Tracy is required, by the State, to provide for audits. Discussion about how the Board cannot track finances relative to tickets, because tickets are confidential. Richard Biggio commented that the fight regarding insufficient reports is with Albany. Gerry Simcoe commented that the State should come in and do an audit of the Justice’s books because the Board can’t do a proper audit job with the paperwork the State says is sufficient.

Fran Tempel suggested covering confidential info and copying these reports for the Board. Tracy indicated this would be considerable work within the 4 hours a week she works.

Ron Mosher asked if all Judges were working in the dark like this. Further discussion about what the Board should do regarding Justice audits. Richard Biggio stated a resolution will be worded in such a way that the Board does not have any liability, since the Board has no way of knowing what money is really being brought in. Paul Mortzheim indicated he would not participate in Justice audits because there is insufficient material provided in order to complete one. Tracy suggested having the audit educator come in and help teach the Board how to do Justice Audits.

Paul M. expressed appreciation for the time Tracy took to explain the process.

Richard B. commended Tracy and Kim for a tremendous job done in the past year with grants and increasing the professional image of the Board Room. Recommended leaving the requested increase and see where things look in a year. Paul M. reminded the Board that once the salary is increased, it can’t be decreased in a term. Discussion about how to predict future revenues for the Justice department. Breakdown of personal services - $6600 for Justice, $3640 for the Court Clerk, $900 for the Bailiff. Tracy reiterated her cell phone cost, on call status, and compared her salary to the Town Clerk’s salary. Tracy was reminded that she is not responsible for the cost of her phone, her on call status, and clarified that the Town Clerk makes about $7.00 an hour. Richard B. re-stated the work and professional image that Tracy’s efforts lend to the town. Decision was made by the Board unanimously to go ahead with the requested amount. Richard reminded the Board that this doesn’t finalize anything but gives the Board a place to start.

JCAP grant: - $80 for duress buttons for additional offices…. $400 a year for the whole building after the first year. Total amount applied for - $4766. JCAP would cover all duress buttons, a safe, and 2 court seals. Alarm install would be covered by the JCAP grant. Paul M. made the motion to approve the JCAP grant, Lloyd D. seconded. Roll – all present agreed.
Motion Carried.

Enter executive session at 8:20 pm. Return to regular meeting at 9:07 pm.

2011 Budget discussion:
Current numbers on budget indicate a 9.63% tax rate increase, or a 6.84% actual tax increase, if taking no money out of savings. Discussion about how much money might be left after the year end expenses are paid, and how much needs to come out of savings. Shoot for 3-5% increase with a rationale, review the numbers and come together next week and discuss. Next meeting Wednesday, November 3rd, 2010 at 7:00 pm.

Public Comments:
Fran Tempel - can the Town Board Agenda be put on the blog the day before the meeting? Richard will try to do this.

Lloyd D. made the motion to adjourn the meeting. Paul M. seconded. Roll – all present agreed.
Motion Carried.


Respectfully submitted,
Megan Thistle
Lindley Town Clerk