Year End Town Board Meeting Minutes

The Year End Lindley Town Board Meeting was held on December 30th,2009
at the Lindley Town Hall, 637 US 15, PO Box 62
Lindley, New York 14858.
Tentative Minutes until Board Approval


Town Board Members Present:
Gerry Simcoe – Town Supervisor
Lloyd DeMun, II – Councilman
Paul Mortzheim – Councilman
Paul Stermer - Councilman
Fran Tempel – Councilwoman

Attendees:
Cindy Stermer
Kathy Biggio
Richard Biggio

Meeting was called to order by Gerry Simcoe at @ 7:00pm.
Pledge to the flag completed.
Minutes read and Motion to accept minutes as read, made by Paul Mortzheim. Seconded by Paul Stermer. Roll – Abstain by Paul Stermer and Paul Mortzheim as they weren’t at the meeting. Fran T. – yes, Lloyd D – yes.
Motion Carried

In reference to previous meeting’s minutes:
Fran T. asked if there were any plots available in the Fairview Cemetery. Gerry S. indicated that no one seems to know the answer.

Paul M. said that whatever the previous Fairview Cemetery Association had determined in the past, the Association is now defunct and the Town should determine fee for burial. The burial fee of $35 previously determined by the Fairview Cemetery Association was clarified as a one-time “permission to bury” fee, not a fee for an actual burial. Gerry S. said he would be calling other towns to find out what they charge for this kind of fee. Paul M. stated that this should be put into a statement when it’s decided.

Paul M. asked about the CHIPs money and whether this was an opinion or a statement regarding Lindley receiving CHIPs money in the future. The original letter was examined and determined that this was an “off the record” opinion.

Announcements:
Gerry S. stated there were no reports handed in, as they were due next month. Kathy Biggio provided her end-of- year report.

1. Gerry S. reported that the tax increase for 2010 came to 11.9% versus the 15.69% the Town originally expected. Discussion about how this came about ensued, with clarification sought regarding how the County changes the Town’s tax increase. Kathy Biggio said that the County adds and charges towns various amounts and yet it’s hard to explain the County’s process. Regardless, what the County does will not effect how much the Town actually needs to raise, but somehow what the County does adjusts the overall tax increase. Paul M. indicated he would contact the County to see if he could get a better understanding.

Richard Biggio stated that what he has done in the City of Corning in the past was indicate that the tax increase would be approximately 10%, give or take 2 or 3% with the County changes.

2. Gerry S. reported that the audit of the Financial Officer records was completed from July through November, 2009.

3. Ramsey Contractors has removed their trailer from the back parking lot.

New Business:

Gerry requested a resolution be adopted turning Morgan Creek Road East over to Steuben County. That section would be between the southern-most bridge of County Rte. 73 and State Highway 15, approximately 2,150 feet.

Resolution

Title: Authorizing Steuben County to take over the responsibility for Highway
Maintenance and all existing easements to the Town of Lindley, section of Morgan Creek Road to State Highway 15.


WHEREAS, the Town Board of the Town of Lindley requests that Steuben County to take over ownership of a section of Morgan Creek Rd. from the southern-most bridge of County Rte 73 to the State Highway 15, approximately 2,150 feet.

WHEREAS, the Town Board of Lindley voted unanimously to adopt this resolution,

THEREFORE, this resolution was adopted December 30th, 2009.


Transfers:

From: A1990.4 – Contingency
To: A1010.4 – Board Contractual $7.70
Motion – Paul M., Seconded – Fran T., Roll – all agreed Motion Carried.

From: A1990.4 – Contingency
To: A1110.1 – Court Salary $946.75
Motion – Lloyd D., Seconded – Paul M. – Roll: Paul M. – no; Paul S. – no; Lloyd – yes; Fran T. – yes;
Discussion – Paul M. felt the Court employees went over budget and didn’t get the job done. Kathy B. explained about the personnel changes over the past year, and also how this transfer was part of the changes in the way the clerks were paid (monthly, weekly, and so forth). Kathy B. also suggested that the contractual accounts need to be addressed to the Board if a person goes over. Paul M. stated that his understanding of the court clerk was that this person works for the Town Board, not the Justice, and focuses on old tickets. Kathy B. indicated that the 2010 budget amount is now a part of the Justice Budget and couldn’t be changed. Paul M. stated that he did not approve a court clerk for 2010. Kathy B. reiterated this was in the 2010 budget and that he might need to talk to the Comptroller’s office. Gerry S. stated that the Justice’s salary is established and the rest in the budget for 2010 is for the clerk but that in 2011 the Board does not have to budget for a clerk.

Paul M. made the motion to enter an executive session, inviting Kathy B., Richard Biggio, and Cindy Stermer into the session. Fran Tempel Seconded. Roll, all agreed.
Motion Carried. Executive session began at 7:40 pm


Regular Year End meeting resumed at 8:05 pm.

Gerry S. returned the meeting to transfers.

Gerry voted yes to make the Court transfer

Motion Carried


From: A1990.4 – contingency
To: A1110.4 – Court Contractual $1254.07
Motion – Lloyd, Seconded – Fran T. Roll - all agreed Motion Carried.

From: A1990.4 Contingency
To: A1330.4 Tax Collection Contractual $86.24
Motion – Paul M., seconded – Fran T. – all agreed Motion Carried

From: A1990.4 – Contingency
To: A1910.4 – Unallocated Insurance $533.60
Motion – Fran T., Seconded – Paul S. – all agreed Motion Carried

From: A5132.4 – Garage contractual
To: A5010.4 – Street Administration $290.50
Motion – Paul M., Seconded – Fran T. – all agreed Motion Carried

From: A1990.4 – Contingency
To: A8510.4 – Community Beautification $19.98
Motion – Fran T., seconded – Lloyd D. – all agreed Motion Carried

From: A1990.4 – Contingency
To: A9050.8 – unemployment insurance $223.34
Motion – Paul M., seconded – Lloyd D. – all agreed Motion Carried

From: D5110.1 – General Repairs -PS
To: D5130.2 – Machinery Equipment $11,297.58
Motion – Paul M., seconded – Lloyd D. – all agreed Motion Carried

From: D5110.4 – General Repairs - Contractual
To:D5130.2 - Equipment $41,339.77
Motion – Fran T., seconded – Paul M. – all agreed Motion Carried

From: D5112.2 – Cap Outlay
To: D5130.2 - Equipment $23,286.53
Motion – Paul M., seconded – Paul S. – all agreed Motion Carried

From: D5130.4 – Machinery - contractual
To: D5130.2 - Equipment $14,667.32
Motion – Fran T., seconded – Lloyd D. – all agreed Motion Carried

From: D5140.4 – Brush & Weeds - contractual
To: D5130.2 - Equipment $1,010.00
Motion – Fran T., seconded – Paul S. – all agreed Motion Carried

From: D5142.4 – Snow Removal
To: D5130.2 – Equipment $398.83
Motion – Lloyd D., seconded – Paul S. – all agreed Motion Carried

From: D9010.8 - Retirement
To: D5130.2 - Equipment $1,789.00
Motion – Paul M., Seconded – Fran T. – all agreed Motion Carried

From: D9030.8 – Social Security
To: D5130.2 - Equipment $873.08
Motion – Paul S., seconded – Lloyd D. – all agreed Motion Carried

From: D9060.8 - Benefits
To: D5130.2 - Equipment $15,876.10
Motion – Fran T., Seconded – Paul S. – all agreed Motion Carried

Town Clerk financial audit:

Town Clerk’s accounts were audited through November, 2009.

Bills:

Reviewed bills. Motion to pay bills made by Fran T., seconded by Paul M. All agreed. Motion carried.

Gerry indicated that the next audit meeting will be January 20th at 7:00 pm.

Motion to adjourn the meeting made by Fran T., seconded by Lloyd D. All agreed. Meeting adjourned.

Respectfully submitted,

Megan Thistle
Lindley Town Clerk

Town and County Taxes mailed out

Your Town and County taxes were mailed out Monday, December 28th. First day to pay is Wednesday, December 30th. Late penalty fees will begin February 2nd at 1%, March 2nd at 2%. Unpaid taxes will be turned over to the County Treasurer's office in early April.

Postmarked bills dated before penalty deadlines will be accepted.

Office hours January through March are Monday, Tuesday and Wednesday from 9-1, Thursday from 2-6, and Saturday from 9-12.

Audit Meeting, December 16th 2009

The Lindley Town Audit Workshop was held on December 16th, 2009,at the Lindley Town Hall, 637 US 15, PO Box 62 Lindley, New York 14858.
Official Copy held at the Town Clerk’s Office

Present:
Gerry Simcoe - Town Supervisor
Paul Mortzheim – Councilman
Fran Tempel – Councilwoman
Lloyd DeMun, II – Councilman
Kathy Biggio – Finance Director

Absent:
Paul Stermer – Councilman

Meeting called to order at 7:00 pm

Notation was made that the original printout of the vouchers, with Councilman signatures, be provided at Audit Workshops by Finance Director starting in January, 2010.

The audit of the Finance Director’s records were completed through November 2009.

Meeting adjourned - 9:58 pm

Respectfully Submitted,


Megan Thistle
Lindley Town Clerk

Town Hall Meeting December 8th Tentative Minutes

The Regular Lindley Town Board Meeting was held on December 8th,2009 at the Lindley Town Hall, 637 US 15, PO Box 62 Lindley, New York 14858.
Tentative Minutes until Board Approval December 30th 2009

Town Board Members Present:
Gerry Simcoe – Town Supervisor
Lloyd DeMun, II - Councilman
Fran Tempel – Councilwoman

Absent
Paul Mortzheim-Councilman
Paul Stermer-Councilman

Attached:
Agenda and Announcements read by Gerry Simcoe
Attendance list
Delta Engineers, Architects, and Land Surveyors Handouts
Letter by Ben Johnson, Town of Tusten Town Supervisor

Meeting was called to order by Gerry Simcoe at @ 7:00pm.
Pledge to the flag completed.
Minutes read and Motion to accept minutes as read, made by Fran Tempel. Lloyd DeMun, II seconded. Roll, all agreed.
Motion carried.

Gerry wished to thank the Board members, the Town Clerk, Dave Fuller, Dick Johnson, Kitty Pierce, Tracy Wilson, Fran Woodring, Mary Lentzen, Kathy Biggio, Brenda Criss and all those unmentioned for the help they provided during his 8 months as Town Supervisor.

Announcements:Gerry proceeded to read announcements (attached in full at Town Clerk's office).
1. Gerry indicated that he had received a call from Bacalles’s office regarding Fairview Cemetery. Gerry stated at the Board meeting that according to the Association of Cemeteries, a Town is obligated to mow only three times per year. Fairview Cemetery had been mowed more than 3 times in 2009. Gerry also indicated that the Fairview Cemetery funds transfer is almost complete. The Town was still waiting to see what portion of the $20,036.07 was available for use by the Town.(see attached notes at the Town Clerk’s office).
2. Gerry announced that he’d had a complaint from Greg Mesler about the Tyjor Gravel Pit. There is some confusion about who owns the property. This is still being looked into. (see attached notes at the Town Clerk’s office).
3. Gerry indicated that he had received a visit from J.D. Dimassimo of NYS Real Estate Group Region 6 regarding properties NYS can put up for sale. This was in reference to the Gulliver property near the Town Hall property. Gerry said that the Town would appreciate if the State would give the property to the Town. Mr. Dimassimo indicated that the State would still try to sell it and he would advise the town.


New Business:

Gerry opened the meeting to a presentation by Steve Messmer of Delta Engineers, Architects and Land Surveyors. Mr. Messmer provided an overview of the Multi Municipal Task Force (MMTF) in reference to the side effects on infrastructure and how to protect it due to the possibility of the new natural gas exploration. (see handouts attached to minutes in Town Clerk’s office). Mr. Messmer indicated that if the Town of Lindley joined the MMTF, it would pay a lump sum “membership” fee and that the fee is determined by the number of towns that join, spreading the cost across each. Gerry indicated he was not comfortable progressing on this issue until a full Board was present.

Gerry raised the issue of adopting a resolution of support for the I-86/I-99 Corridor Blueprint for economic development in Southeast Steuben County. Fran Tempel made the motion to adopt the resolution. Lloyd seconded the motion. Roll, all in favor.
Motion Carried.

Fran Woodring went over the letter he and Bill Canfield wrote to Gerry regarding a meeting he attended regarding the Area Wide Transportation November 17th. (Complete letter attached to minutes at Town Clerk’s office).
1. Director of District 6 NYS DOT gave the opinion that they cannot eliminate CHIPS money from towns like Lindley given how dependent on the money the towns are.
2. Current work being done on the four lane Rt.15 is expected to be finished in the fall of 2012. The bridges phase is still unfounded.
3. Blasting on the hill behind the Town Hall is expected to start in mid-December.
4. The Welcome Center on the highway is a long way from being considered but planning will begin with NYS regarding business opportunities.
5. Jonathan Engel has promised to get a list of the state properties along Rte. 15 that could be up for sale after construction is complete.


Gerry raised the issue of the Girl Scout troop possibly getting a key to the Town Hall for their meeting on Mondays. Motion to approve made by Fran, seconded by Lloyd. Roll – all denied.
Motion Denied.

Gerry asked about getting a key to Culligan Water. Motion to ask Culligan to use Town Clerk business hours made by Fran. Seconded by Lloyd. Roll – all in favor.
Motion Carried.

Gerry raised the issue of the rent Ramsey Construction pays the Town to keep their trailer on the parking lot. Currently they pay $500.00 a month. Discussion about utilities and raising the rent to a more reasonable rate. Fran made the motion to raise rent to $1000 per month. Lloyd seconded the motion. Roll, all in favor.
Motion Carried.

Gerry began a discussion about Fairview Cemetery and burial costs. He indicated that according to the Fairview Cemetery association in the past, they had determined that a one time $35 burial fee be charged but that this had never been enforced. Gerry said that the Association of Cemeteries said the town could set the fee at anything they chose.

Fran T. asked how many plots were left. Gerry said that Dick J. has been digging the graves but has decided not to anymore. Lloyd said Bill Matteson digs graves. Lloyd gave Gerry Bill’s phone number.

Gerry said he would find out what other towns were charging for the one time burial fee.

Gerry asked for a motion to increase Tax Collector Petty Cash by $100.00 from January through March. Fran made the motion, Lloyd seconded the motion. Roll – all in favor.
Motion Carried.

Fran indicated the cost of the LCD projector would be around $549 with free shipping. Lloyd made the motion to purchase the projector. Fran seconded. Roll – all in favor.
Motion Carried.

Gerry indicate there was money available for youth groups. He had invoices for 23 children in cub scouts and a girl scout troop. Fran made the motion to grant the money. Lloyd seconded the motion. Roll – all agreed.
Motion Carried.

Bills:

Transfers needed:

To A1010.4, From A1990.4 - $34.70
To A1330.4, from A1990.4 - $3.79
To A1990.4, from A 1910.4 - $3119.96
To D5120.4, from D5130.4 - $4.11

Motion to accept transfers made by Fran. Seconded by Lloyd. Roll – all agreed.
Motion Carried.

Audit meeting will be held on Wednesday the 16th at 7:00.
Year End meeting will be held the 30th at 7:00 pm.

David Ballard asked where the Community Center idea came from regarding Lindley Presho School. Gerry said numerous calls from townspeople to the School District.

Motion to pay the bills made by Fran. Seconded by Lloyd. Roll – all agreed.
Motion Carried.

Meeting adjourned at 10:00 pm.

Respectfully submitted,



Megan Thistle
Lindley Town Clerk

Town Clerk's Office Closed Today

Due to the weather conditions, the Town Clerk's office will be closed today. Office is expected to reopen on Thursday from 2-6.

Did you know?...

The Town of Lindley has limited funds available for youth groups held in Lindley. Please contact your Lindley Town Supervisor for more information at 607-523-8816.